HR Executive

Job Responsibilities

Talent Acquisition & Onboarding:

  • Manage the end-to-end recruitment and appointment process for new personnel, encompassing the development and placement of recruitment advertisements, coordination of interview schedules, facilitation of security clearance procedures, and arrangement of pre-employment medical examinations.

  • Prepare comprehensive appointment documentation including offer letters and employment contracts

  • Develop and implement comprehensive onboarding programmes to ensure smooth integration of new employees

  • Manage employee off-boarding processes, conducting exit interviews and ensuring proper documentation for resignations and terminations

HR Operations & Administration:

  • Maintain accurate and confidential employee records within HR databases

  • Administer leave management systems, monitoring entitlements and ensuring compliance with company policies

  • Process comprehensive payroll operations including monthly salary processing, CPF contributions, Bonuses etc.

  • Process monthly employees’ medical and dental claims

  • Oversee administrative functions including season parking fee collection and coordination

  • Coordinate the preparation and submission of Income Tax documentation for IRAS filing requirements

  • Maintain and update Staff Handbooks and related HR documentation to reflect current policies, procedures, and regulatory requirements, ensuring accessibility and accuracy of information for all personnel.

Learning & Development:

  • Design and coordinate selected staff training programmes aligned with organisational objectives

  • Establish and maintain relationships with external training providers and educational institutions

  • Monitor training effectiveness and maintain comprehensive training records

Employee Engagement & Welfare:

  • Coordinate employee welfare initiatives including get-well hampers, baby shower celebrations, and bereavement support arrangements

  • Support employee engagement activities and workplace culture enhancement initiatives

System Enhancement & Process Improvement:

  • Identify opportunities for HRP (Human Resource Portal) system enhancements and coordinate implementation with vendors/IT teams

  • Streamline HR processes through digital transformation and workflow automation

  • Ensure data integrity and system optimisation for improved user experience

 Job Requirements

Essential Qualifications & Experience:

  • Diploma in Human Resources, Business Administration, or related field

  • Minimum 2-3 years of experience in human resources operations or administration

  • Proficiency in EASYPAY HR Information Systems and Microsoft Office Suite

  • Strong understanding of employment legislation and HR best practices

  • Experience with payroll processing and benefits administration

  • Knowledge of database management and data integrity maintenance

  • Familiarity with digital HR processes and workflow automation

Key Competencies:

  • Excellent organisational and time management skills with ability to handle multiple priorities

  • Strong attention to detail and commitment to maintaining confidentiality

  • Effective communication and interpersonal skills for stakeholder engagement

  • Analytical mindset with problem-solving capabilities

  • Ability to work independently whilst maintaining collaborative relationships

  • High level of integrity and professionalism

  • Customer service orientation with focus on employee experience

  • Adaptability to changing business needs and technology updates

  • Proactive approach to continuous improvement initiatives